[Company name]: how we use ForceLytics ====================================== Why we are doing this --------------------- - [Say in your own words why you are introducing it. For example: to understand workloads, to check attendance against shifts, or to approve overtime fairly.] What it records once it is on ----------------------------- - When you are active, idle, or in a meeting. - Which applications and websites are in use, and for how long. - Your attendance compared with your scheduled shift. - How many key presses and clicks happen in each period. It counts them. It does not record which keys you press or what you type. - [Delete any line above for something you have not switched on.] Only if we switch them on ------------------------- - [Window titles and the full address of web pages.] - [Screenshots every N minutes. A screenshot shows what was on your screen at that moment. Card numbers and sign-in fields are blurred on your computer before it is sent. The blur is best effort, so please do not rely on it for anything private.] - [Device location on Windows computers.] - [Delete anything you will not use.] What it does not do ------------------- - It does not record what you type or which keys you press. - It does not use your webcam or microphone, and it does not record video of your screen. Who can see it -------------- - [Your manager sees their own department only. Named administrators see the whole company. Every screenshot view is logged.] - [Name the roles that have access, for example HR and your IT lead.] How long we keep it ------------------- - [Screenshots, window titles and web addresses are kept for N days, then deleted.] - [Hours, activity and attendance totals are kept for N months.] How we will, and will not, use it --------------------------------- - [We will use it to ... ] - [We will not use it to ... For example: rank people by key presses, or make a decision about someone from a single day of data.] Your questions and your rights ------------------------------ - [Name and email of the person who answers questions.] - [State your rights under the law that applies to you, and how to use them.] Template provided by ForceLytics. It is a starting point, not legal advice. Employment and data-protection rules differ by country and sometimes by workplace, so have it checked before you use it.